Records are the backbone of any business, and these records have a life cycle of their own, which needs to be managed efficiently. Records life cycle management basically refers to the managing of relevant records from their point of creation to preservation or disposal. If you look online you will find different types of records management models, and each one of them features creation the following phases:
- Creation or receipt of the information in the way of records
- The classification of these records in a logical system
- Proper use and maintenance of these records
- Records disposal via destruction or transfer to archives
The archival phase of the records life cycle management consists of selection or acquisition of the records, describing the records type in inventory management, preserving the records or its contents, allow for reference/ use by the scholars and researchers.
In today’s advanced technology, every business wants a smart and efficient system that can be easily accessible from anywhere in the world. One of the best examples of what modern companies need is the electronic documents and records management system (EDRMS). This mobile-friendly management software has all the features that you might expect from a traditional, time-tested system that uses the physical records.
The SharePoint Hybrid feature expands the records life cycle management system for better collaboration. It also ensures improved governance with retention system and a shared classification. The software supports a plethora of digital content which includes books, artifacts, business documents, videos, e-mail, PDF’s, scrapbooks, photographs, large maps, journals, logbooks, websites, and much more.
Eloquent Records is an effective records life cycle management system that offers all the features you would possibly look for in an electronic documents and records management system. Some of the important features are:
- It can easily manage both online and physical records
- The digital assets are presented with the help of a browser
- You may request, retrieve and even track the physical items
- It allows the retention and disposition of information governance
- The software can be easily integrated with SharePoint and other types of collaboration tools
What are the base components of Eloquent Records?
The base component of Eloquent Records life cycle management system provides you the need to file all documents that are declared as “records” regardless of what format they belong to – physical or electronic. These systems are easy to understand, and users can easily learn to make entries for their own records.
Eloquent Records software can be easily accessed using your smartphone, desktop browser, or any other mobile device. Users can ask for a hard copy of the records from the center by making an online entry to the Eloquent Records management software.
To know more about the Eloquent Records life cycle management system, you may watch this video: https://www.youtube.com/watch?v=74kgRiCI8ko or request for the technical details. You may also request a free demo to see how the software works and how it can benefit your organization.
You may run the Eloquent Records system in the Eloquent Cloud server or your own server. In both ways, you as an authorized user will be able to get 24/7 access to the software from anywhere on the Internet.